Everything you want to know before you get started — answered plainly.
Mayatax is a Houston-based tax and financial services firm serving small businesses, multientity operations, and growing companies across Texas. We handle bookkeeping, tax preparation, payroll processing, corporate compliance, CFO advisory, and IRS notice resolution — all under one roof, so you’re not managing five different providers to keep your business financially on track.
We work with small business owners, LLCs, S-Corps, C-Corps, franchise operators, real estate investors, restaurants and retail businesses, professional service firms, and multi-entity organizations. If your business has financial obligations — tax filings, payroll, compliance deadlines — we’re built to handle them.
Onboarding is completed within 48 hours of signing up. Book a free 15-minute discovery call, tell us where you are and what you need, and we’ll send you a customized service plan with transparent pricing. Once you’re in, we handle the rest.
No. While we’re headquartered in Houston and deeply familiar with Texas regulations, we serve businesses across the United States. Our secure client portal makes it easy to work with us regardless of where your business is located.
We handle monthly reconciliation of all your accounts, categorisation of income and expenses, clean and accurate financial records, and monthly reports that tell you how your business is actually performing. You get a dedicated team that knows your books — not a software subscription that leaves you figuring it out yourself.
Yes — and this is one of the most common situations we step into. Whether you’re six months behind, have years of uncategorised transactions, or simply never had a proper system in place, we’ll get everything organised, reconciled, and current. We’ve done it for businesses in far worse shape than yours.
Our team is QuickBooks Certified. We work within your existing setup where possible and can recommend or migrate you to the right platform if your current tools aren’t serving you well.
It’s real, and it’s legal. The IRS tax code contains hundreds of deductions, credits, and structuring strategies that most business owners never use because nobody shows them how. We review your full financial picture, identify every opportunity you qualify for, and file a return that reflects your actual tax position — not a number generated by software that doesn’t ask the right questions.
Software follows the information you give it. We ask questions software doesn’t know to ask — about your entity structure, compensation, retirement contributions, equipment purchases, home office use, and more. We’ve recovered thousands of dollars in missed deductions for clients who thought their previous returns were fine. Often, they weren’t.
Yes. We prepare federal and state returns for businesses of all entity types as well as individual returns, including complex situations involving investment income, rental properties, self-employment, and multi-state filing.
We handle this regularly. Late or missing returns create compounding problems — penalties, IRS substitute filings, and in some cases collection action. We prepare and file your back returns accurately and strategically, minimising penalties where possible and getting your record current before things escalate further.
Yes. We calculate your quarterly estimated payments based on your actual income and projected year-end position, so you’re never underpaying mid-year or sitting on cash you over-deposited unnecessarily.
Full-cycle payroll processing — calculating gross pay, deductions, and net pay for every employee each cycle — along with federal and state payroll tax deposits, 941 and 940 filings, direct deposit management, new hire reporting, W-2 and 1099 preparation, and garnishment handling. Everything your payroll obligation requires, handled end-to-end.
Late payroll tax deposits trigger IRS penalties that compound quickly. More seriously, unpaid payroll taxes can result in Trust Fund Recovery Penalties assessed personally against business owners and officers — meaning your personal assets are at risk, not just the business’s. Accurate, on-time payroll processing is one of the most important protections a business owner has. We make sure it never becomes a problem.
Yes. Transitions are straightforward and we manage the process. Bring your current payroll records to your first appointment and we’ll handle the migration and ensure there’s no gap in processing or compliance.
Annual reports, state filings, entity maintenance, registered agent requirements, and making sure your business remains in good standing with both state and federal authorities. If you operate as an LLC, S-Corp, C-Corp, or any formal entity, there are ongoing obligations that go beyond your tax return — and missing them has real consequences including dissolution of your entity in some cases.
Yes. Texas franchise tax obligations apply to most business entities operating in the state, regardless of profitability, and exist entirely separate from your federal requirements. We manage both in the same engagement so nothing falls between the two systems.
Yes, and this is an area where having one team across all entities makes a significant difference. We manage compliance across holding companies, subsidiaries, and related LLCs with a single coordinated strategy — so deadlines don’t get missed because one entity’s obligations got lost between providers.
Mayatax is a Houston-based tax and financial services firm serving small businesses, multientity operations, and growing companies across Texas. We handle bookkeeping, tax preparation, payroll processing, corporate compliance, CFO advisory, and IRS notice resolution — all under one roof, so you’re not managing five different providers to keep your business financially on track.
Don’t respond to it alone, and don’t ignore it. Every IRS notice has a deadline, and responding incorrectly — or missing the window — can eliminate options that were available to you. Contact Mayatax immediately. We’ll identify what type of notice it is, explain what it means, and handle all correspondence and negotiation with the IRS on your behalf.
Yes. We handle IRS Offers in Compromise, installment agreements, Currently Not Collectible status petitions, penalty abatement requests, wage garnishment and levy releases, and federal tax lien resolution. If the IRS is already taking collection action, we move quickly to stop it and negotiate a path forward.
There are more resolution options than most people realise. An Offer in Compromise may allow you to settle for less than the full amount owed. An installment agreement creates a manageable monthly payment. Currently Not Collectible status can temporarily suspend collection activity if you genuinely cannot pay right now. We assess your specific situation and recommend the path that gives you the best outcome.
CFO advisory means having a senior financial strategist working on your business — reviewing your cash flow, analysing your margins, planning your financial decisions, and making sure the numbers support where you want to go. If you’re making significant hiring, growth, or investment decisions without that kind of oversight, you’re operating with a gap. Our CFO advisory service fills it at a fraction of what a full-time CFO would cost.
Bookkeeping records what happened. Tax preparation files what’s required. CFO advisory uses all of that information to shape what happens next. It’s forward-looking financial leadership — cash flow forecasting, profitability analysis, KPI tracking, growth planning, and integrated tax strategy — focused entirely on where your business is going, not just where it’s been.
Pricing depends on the size and complexity of your business. Our bundled subscription plans start at $349 per month and include bookkeeping, tax preparation, quarterly estimates, and dedicated support. We also offer standalone service engagements for tax preparation, payroll, compliance, and advisory. All pricing is transparent — you receive a customized plan with clear costs before any work begins.
No. Every engagement starts with a clear scope and a stated price. If anything changes — scope expands, additional filings are needed, a new entity is added — we discuss it with you before proceeding. No invoice surprises.
Yes. Our bundled plans combine bookkeeping, tax preparation, payroll, and compliance support in a single monthly subscription designed to scale as your business grows. Bundling your services with one team also means everything is coordinated — no gaps between what your bookkeeper knows and what your tax preparer files.
Yes. Every client is assigned a dedicated team that knows your business. You won’t be handed off to whoever is available or explain your situation from scratch every time you reach out. The same team handles your account and is available to you year-round — not just during tax season.
We use a secure client portal with bank-level encryption to store and share all financial documents. Your data is never transferred via email, and access is controlled and logged. Security is not an afterthought in how we operate — it’s a baseline requirement.
Yes — year-round. Tax questions don’t wait for April, and neither do we. Whether you receive an IRS notice in July, need a payroll question answered in October, or want to discuss a business decision before year-end, your team is reachable throughout the year.
The most common complaints we hear from new clients are: their previous firm only showed up at tax time, returns were filed by someone who didn’t know their business, and nobody ever proactively identified ways to reduce their tax bill. We’re built specifically to fix those three things. Year-round availability, a dedicated team that knows your situation, and a proactive approach to your tax position — that’s the core of how we work.
If you didn’t find the answer you were looking for, we’re easy to reach. Call us at (832) 307- 1490, email [email protected], or book a free 15-minute discovery call and we’ll answer everything directly.
